As the business landscape becomes more competitive, the need for online spaces increases.
Companies worldwide should invest in technologies that allow their employees to connect with each other regardless of their location—and this is where virtual whiteboards come in.
Also known as an interactive whiteboard or smartboard, a virtual whiteboard is a must in today’s tech-driven business landscape.
This software solution comes with browser-based tools or apps and supports teams in their collaborative activities.
Companies, regardless of their size and niche, would be wise to invest in a virtual whiteboard because it provides the following advantages.
Spice Up Audio And Video Calls
Screen sharing is a common feature in audio and video calls that allows you to communicate and share information.
However, this feature only fosters one-way communication (you provide information, and attendees view your presentation) and doesn’t allow real collaboration.
Unlike screen sharing, the use of a virtual whiteboard encourages collaboration.
With this tool, you can bring all attendees on the same board, where they can create different types of content and interact with each other in real time.
Engagement is guaranteed with this tool, as the attendees can actually do something during the meeting, and they can see what others are doing as well.
Keep Innovation Going
Innovation plays a vital role in the success of your business.
When employees are innovated, their productivity increases, allowing them to accomplish more tasks during the day.
The more innovative your employees are, the better chances your business has of succeeding.
A virtual whiteboard can be used as a place to share digital media, such as images, videos, and websites, which can help teams find creative solutions.
This is a great way to keep employees innovative regardless of if they’re working from home or in the office.
Aside from this, employees can also utilize a virtual whiteboard to brainstorm.
This will make it easier for the teams to solve problems and generate more innovative ideas.
Explain Things Virtually
Not all ideas or concepts can be thoroughly explained through audio calls.
Often, you need to use visual aids to ensure that you and the person you’re talking to are on the same page.
For example, it would be challenging to explain who reports to whom if you can’t show an organizational chart.
Another advantage of using a virtual whiteboard is being able to explain things virtually.
Virtual whiteboards come with digital pens and the option to insert images, videos, and other multimedia files, so you can communicate visually.
With these features, you’ll be more efficient in explaining complex ideas to others and prevent any miscommunication.
Make Remote Employees Feel More Welcome
If you want to succeed as a first-time entrepreneur, prioritize keeping employees engaged. Engaged employees have better productivity levels and stay in the company longer.
Conversely, disengaged employees will likely leave the company after a few months or years, as they may feel isolated.
Since virtual whiteboards foster two-way communication, this tool can help keep employees engaged.
A virtual whiteboard brings remote teams closer, as everyone can share and participate during a presentation. This will make employees feel as if they’re in the room with the presenter.
Present With A Story
Using a PowerPoint presentation has been a staple for online meetings.
This is a convenient medium that allows one person to share information with different people simultaneously.
But because templates in PPT presentations are generic, creating a more dynamic and vibrant presentation can be difficult.
With a virtual whiteboard, you won’t have to worry about this problem.
This tool offers more flexibility, as you can import different multimedia files to create a better, more engaging presentation.
Do you want to get the buy-in of a group before introducing a product to the general public?
Import video clips, images, and other files to create a treasure map showcasing the features of the product.
Are you looking for ways to celebrate a team’s achievement? Record your video clip narrating the attributes of that team and import the file to the virtual whiteboard.
You can think of virtual whiteboards as infinite canvases, as you can create all sorts of stories using different objects.
Your creativity will surely shine with this tool.
Enjoy A Digital Project Room
It’s common for larger companies to dedicate a room in the building for a specific project.
For example, large retail companies might have a room equipped with whiteboard walls where team members can discuss and share information about the launch of new apparel.
A virtual whiteboard can also function as a project room, minus the overhead costs necessary in maintaining a brick-and-mortar room.
Just like a physical project room, you and your employees can post updates on a specific project using a virtual whiteboard.
They can even use digital sticky notes to add information on projects assigned to them.
Any changes made and information added to the virtual whiteboard are visible to every team member, allowing transparency across all levels.
This will make it easier for everyone to work and complete projects, as they can easily check the virtual whiteboard for updates.
Reduce The Stress Of Your IT Team
There are countless apps and software available for businesses today.
Although beneficial, these tools often require the help of IT professionals to set up.
Employees might also need the help of an entire IT team to teach them how to navigate and properly use these tools.
Using a virtual whiteboard can reduce the stress of your IT team, as this tool is very easy to set up and use.
Even employees who aren’t tech-savvy won’t need the help of IT professionals to teach them how to use the tool—they can basically learn how the tool works on their own.
Virtual whiteboards can be downloaded online and have a very user-friendly interface.
Most virtual whiteboards show color-coded notepads and several icons for note-taking and drawing on one screen.
This means that you don’t have to click repeatedly or look for various options before you can use the platform.
Since there are many virtual whiteboards today, it’s important to take the time to weigh the pros and cons of each.
For starters, you need to pick a virtual whiteboard that offers innovative features, namely digital sticky notes, content import, drawing tools, and infinite canvases.
By carefully assessing various virtual whiteboards, you can easily narrow down your options and pick one that suits the needs of your business.
The right virtual whiteboard can be a powerful tool that can pave the way toward your business’s long-term success.