IT Vendor Management: Tips and Tricks

IT vendor management plays a critical role in controlling service quality and mitigating business risks. It helps IT departments go beyond cost control and exploit the other benefits that come with outsourcing. The scope of IT vendor management is vendor selection, business contract management, vendor performance monitoring, relationship management, and business risk management.

This article will discuss the tips and tricks in IT vendor management.

IT Vendor Management: Tips and Tricks

Vendor Check

There are several tips and tricks that come in handy when you want to execute IT vendor management. To start with, contact a number of vendors for each type of work to be outsourced. This will help you have a variety at your disposal, and compare prices. Before you interview the candidates, go online and check the information about the vendors that you can get. These include professional awards, employee feedback, and customer reviews. Asfar as such reviews are genuine, then they can give you a picture of the vendors you are dealing with, and you will be in a position to make an informed decision. Qubit Labs is one of the best outsourcing vendors in Eastern Europe.

Do not be tempted to go for the lowest prices as this could mean that the quality is compromised. There are other things that you should consider beyond cost. The best thing is to evaluate if you can strike a balance between getting a high-quality product at an affordable price.

Roles and Responsibilities 

Define the roles and responsibilities of each of your vendors. This will help avoid a case of overlapping of duties or duplication of roles. When you are defining the roles and responsibilities for each vendor, include data and information about tech stack, the type of application solution to be used, and the d deadlines. In connection to this, be sure to state if there are certain roles and responsibilities which are a priority.

Win-win Scenario

An effective technology vendor management should aim at establishing and maintaining a win-win scenario with the vendors. Think about the vendor as a partner, and both you and him are having a common goal in the end. When your business arrangements benefit your partners, then you are going to remain in business for a long time.

Data Security

When it comes to IT, the issue of data security cannot be compromised. Having a data breach could be very harmful to your clients, and at the same time, you could be dealing with a public relations crisis. Having stated that, you do not have to disclose all of your business information to the vendors. Rather, you should disclose business information which is essential and beneficial to the business. This will protect you should you work with someone who is not honest with you.

Vendor’s Expertise

You need to trust the expertise of the vendors, and that’s why you have hired them in the first place. In addition to that, the vendors have accumulated vast experience in the IT field, and if you trust them, they would not have any problem sharing this experience with you. In connection to this, you should consider inviting key vendors to some of your strategic meetings as this will come in handy in enhancing the capacity of your business.

Look at the Bigger Picture

Lastly, when you are doing business, focus on the bigger picture, and where you want to be in the future. Dividing your business processes into milestones will help you achieve certain goals and objectives in an easier way. However, looking at the bigger picture will instill a spirit of perseverance in you. At the same time, think about how you can have long-term relationships with your vendors. Through this, you are going to develop trust with the vendors and have a strong business network. Other benefits of long-term relationships with your vendors include access to critical information and knowledge and preferential treatment.


If your technology vendor management is to be consequential and beneficial, then you need to take enough time in planning. In addition to that, you will need to invest in skills and experience on such a project, and therefore, you must get the sourcing process right. Overall, optimal IT vendor management practices will help you attain a competitive edge over your peers.